Checking Text

In developing a document or template, you would probably want to spell-check the text that you have entered; for example, to make sure that 'boiler-plate' text is correct, as it will be used many times in many reports. In the Document Editor you can both spot-correct a word from a context-sensitive list, or run a spell checker over the whole document. You can also check the use of a word against an online thesaurus, to see if there is a more precise term or to check the opposite meaning of the word.

Access

Ribbon

Document-Edit > Edit > Spell Check > [options]

Check Spelling

To	Action	See also
Spot-correct a word	Select the option 'Document-Edit > Edit > Spell Check > Auto Spell Checking'. When the 'Auto Spell Checking' option is on, the Document Editor automatically checks the spelling of all typed or pasted text in the document (but not field names or generated text). Words that are apparently spelt incorrectly are underlined in red. Right-click on an underlined word; a short list displays, containing the correct spelling of the assumed word and a selection of other words that this word might have been intended to be. Click on: One of the words, to use it in place of the misspelt word The 'Ignore All' option to use the word as it is in this context The 'Add' option to add the word to the suggested list of spellings/other words You might be using a language for which there is no spelling dictionary installed, or text that contains a high proportion of new terms, in which case you might not want to have the auto spell function underlining all the text. You can turn it off by selecting the 'Other \| Auto Spell' option again.
Run the spell checker over the whole document	Select the option 'Document-Edit > Edit > Spell Check > Spell Check'. The 'Check Spelling' dialog displays, identifying the first apparent spelling mistake in the document. You might want to modify the things that the Spell Checker identifies as errors; click on the Options button to tailor the operation of the checker. Having tailored the spell checker, respond to each of the possible errors that it highlights in your document. When you have acted on all the words presented by the Spell Checker (or clicked on the Cancel button) a status message displays identifying the number of words picked up and the number of those words you have corrected. Click on the OK button.	Select Spell Checker Options Correcting Words

Action

See also

Spot-correct a word

Select the option 'Document-Edit > Edit > Spell Check > Auto Spell Checking'.

When the 'Auto Spell Checking' option is on, the Document Editor automatically checks the spelling of all typed or pasted text in the document (but not field names or generated text). Words that are apparently spelt incorrectly are underlined in red.

Right-click on an underlined word; a short list displays, containing the correct spelling of the assumed word and a selection of other words that this word might have been intended to be. Click on:

One of the words, to use it in place of the misspelt word
The 'Ignore All' option to use the word as it is in this context
The 'Add' option to add the word to the suggested list of spellings/other words

You might be using a language for which there is no spelling dictionary installed, or text that contains a high proportion of new terms, in which case you might not want to have the auto spell function underlining all the text. You can turn it off by selecting the 'Other | Auto Spell' option again.

Run the spell checker over the whole document

Select the option 'Document-Edit > Edit > Spell Check > Spell Check'.

The 'Check Spelling' dialog displays, identifying the first apparent spelling mistake in the document.

You might want to modify the things that the Spell Checker identifies as errors; click on the Options button to tailor the operation of the checker.

Having tailored the spell checker, respond to each of the possible errors that it highlights in your document.

When you have acted on all the words presented by the Spell Checker (or clicked on the Cancel button) a status message displays identifying the number of words picked up and the number of those words you have corrected. Click on the OK button.

Select Spell Checker Options Correcting Words

Run Thesaurus

To	Action	See also
Access the Thesaurus	Select a word in the text, then select the option 'Document-Edit > Edit > Spell Check > Thesaurus'. The 'Thesaurus' dialog displays, showing the: Selected word Word-categories the word belongs to, in the 'Categories' panel List of synonyms for the word within the first category (words that have the same meaning as the selected word) in the 'Synonyms' panel If there are several categories, click on each one to display the synonyms within each category.
Display antonyms	If you want to display the antonyms for the word (the opposite meanings of the word), select the Antonyms checkbox. The Antonyms title displays in the Categories panel, with the word-categories for the opposite of the selected word listed underneath. Click on a category name to list the antonyms in that category, in the Synonyms panel.
Check for homonyms	A homonym is a word that sounds like another and can be confused with it. For example, 'Sympathy' might be confused with 'Empathy' or 'Symphony'. If you want to check that you have not chosen a sound-alike word by mistake, click on the Suggest button. The 'Suggestions' dialog displays, listing possible sound-alike words. If you want to use one of those words, or check for another with the same meaning, click on the Look up button. The 'Thesaurus' dialog refreshes with the new word you have selected.
Search for new terms	If you want to examine a totally different word, in the 'Term' field type the new word and click on the Look up button. The display changes to show the synonyms (and antonyms) of the new word.
Change to a synonym	Click on a synonym (or an antonym, if required) in the list, and click on the OK button. The word in the text changes to the selection.

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